Can I Found a Company with a Virtual Address in Belgium?

Yes, you can use a virtual address to register a company in Belgium. However, there are specific requirements and considerations, especially when applying for a professional card and business visa. This guide aims to clarify the process and provide essential tips for individuals, such as yourself, from Japan.

Virtual Office Registration in Belgium

Belgium allows the use of virtual offices for company registration. A virtual office is a legitimate business address where you can receive official correspondence. This is particularly useful for startups or individuals who do not yet have the resources to rent a physical office space. Here are the key points to consider:

Requirements for Virtual Office

A virtual office must be a legitimate business address. This means it must:

Be operational and professionally managed Provide regular contact services, such as answering calls and managing mail Offer a dedicated business mailbox Meet local tax and legal requirements

To use a virtual office address for your company registration, you:

Need to sign a contract with the virtual office provider Must provide the necessary documents to the Belgian authorities Ensure the address is legally recognized for business purposes

Professional Card Application in Belgium

When applying for a professional card, which is essential for non-EU nationals wishing to engage in self-employment, you need to provide a business address. A virtual office address can be used as long as it meets the local regulations and is recognized as a valid business address. Here are the steps to follow:

Steps for Professional Card Application

Choose a reliable and reputable virtual office service provider in Belgium Sign a contract with the selected provider Provide the necessary documents, including: A valid ID A detailed business plan Proof of financial means to support your business A copy of the virtual office contract Submit your application to the concerned Belgian authorities Attend any necessary interviews or provide additional information as required

Business Visa in Belgium

To secure a business visa, you must demonstrate that your business plan is legitimate and economically viable. The use of a virtual office should not hinder your ability to meet these requirements. Ensure that your business activities align with the address you are providing. Here are the key considerations:

Provide evidence of your business feasibility, such as a detailed business plan Highlight the professional services offered by your virtual office provider Prepare financial statements and evidence of your financial stability Be ready to answer questions about your business operations and plans

Important Documentation and Recommendations

Several essential documents are required for both company registration and visa applications. Be prepared to provide:

Proof of the virtual office contract A detailed business plan Evidence of financial means to support your business

Additionally, it is crucial to stay compliant with local regulations related to virtual offices and business registration. Here are the key recommendations:

Consult a Legal Advisor: Seek guidance from a legal expert or business consultant in Belgium to ensure your documentation is in order. Choose a Reputable Virtual Office Provider: Select a well-established virtual office service that can provide you with the necessary documentation for your application.

By following these guidelines, you should be able to successfully register your company and apply for a professional card and business visa in Belgium.