Can Your Boss Make Exceptions for Working From Home?

When it comes to remote work, or working from home (WFH), there are indeed certain circumstances under which an employer may make exceptions to company policies. These exceptions typically revolve around employee health, safety regulations, and individual needs. This article will explore these factors in detail.

1. Infection Control and Pandemic Safeguards

One of the most common reasons an employer might allow an exception for WFH is to control the spread of infectious diseases. During a pandemic such as the ongoing novel coronavirus (COVID-19) outbreak, employers can require employees to work from home to minimize the risk of spreading infection.

Example scenarios:

An employee is diagnosed with a contagious illness, and the company allows them to work from home to prevent the spread of the illness. A company decides to move to a WFH model due to high infection rates in their office. Employees with compromised immune systems are given the option to work from home to protect their health.

2. Emergency Orders and State Regulations

In some states, emergency orders may mandate or allow for remote work. These orders often arise due to natural disasters, health crises, or other emergencies that necessitate specialized precautionary measures. For example, if your state issues an order requiring non-essential businesses to close or for employees to work from home, your employer may have to make exceptions to their usual work-from-home policies.

3. High-Risk Individuals

Certain individuals may be at higher risk for contracting severe illnesses, such as those suffering from chronic diseases like cancer, obesity, or macular degeneration, or pregnant women. These individuals may request the option to work from home to avoid potential health risks. While these conditions are not contagious, their overall health status and the potential for health issues makes an exception appropriate.

For example, an employee with a history of cancer may request to work from home to avoid exposure to potential contaminants in the office environment. Similarly, an employee who is pregnant may seek the flexibility to work from home to reduce their risk of contracting illnesses that could harm the fetus.

Employee Requests and Manager Approvals

Discussing the need for a work-from-home exception with your boss is important. It's crucial to present any relevant information that supports the request, such as medical proof, health risks, or personal circumstances. An open and honest dialogue often leads to a more favorable outcome.

For instance, if an employee has a health condition that makes it difficult to commute or be in a shared office environment, they should discuss this with their manager. The manager will evaluate the request based on job requirements, company policies, and other factors.

Company Policies and Practices

The ability of a boss to make exceptions for WFH policies also depends on the overarching company policy. Small to mid-sized businesses or privately held companies, in particular, have more flexibility in deciding who can work from home and who cannot. This flexibility often means that certain employees may be more likely to work from home than others.

For example, a boss might allow certain employees to work from home if they:

Can perform all necessary tasks remotely without direct supervision. Are highly capable in handling troubleshooting and other technical issues. Can maintain a high level of productivity and maintain good communication with the team.

The rationale behind these decisions often includes ensuring that employees who can work from home remain productive and maintain a good work-life balance, while those who may struggle in a remote setting can maintain a productive and collaborative environment in the office.

Ultimately, the decision to allow work-from-home exceptions is a complex one that balances the needs of the individual employee with the goals of the company. Being prepared with relevant information and maintaining open communication can greatly increase the likelihood of a successful outcome.