Can a Cover Letter and CV Be Sent via Email Legally?

Email has become the most common method for job seekers to send cover letters and CVs. However, the legality and appropriateness of sending these documents via email can vary based on the specific preferences of the employer and the type of attachment being used. This guide will help you understand the best practices for sending your cover letter and CV via email, ensuring that your application is both legally compliant and effective.

Understanding the Email Attachment vs. Email Body Debate

Email cover letters can generally be sent in one of two ways: as an attachment or as the body of your email. While both methods have their merits, it is important to adhere to the specific instructions provided by the company for which you are applying. The choice between an attachment and the email body can depend on the hiring company's preference and the format and size of the files you are sending.

Employer Guidelines: A Crucial Insight

Before sending your cover letter and CV, it is imperative to check the company's job application guidelines. Many companies have detailed instructions on how to submit these documents, and failing to follow these guidelines can result in your application being overlooked or even rejected. Some hiring managers may prefer attachments, while others may prefer that cover letters and CVs be included in the body of the email. Ignoring these specific instructions can be seen as unprofessional and may harm your chances of securing an interview.

Advantages of Sending as an Attachment

Attachments can be advantageous in certain situations. Sending your cover letter and CV as an attachment can be useful if the job posting does not specify how to submit the documents or if the company prefers traditional methods. Attachments can be in various formats such as Microsoft Word (.doc), PDF (.pdf), or other common document types. These formats ensure that your documents look consistent and are easily readable on any device. Additionally, attachments can include multiple files, making it simpler to submit all necessary documents in one go.

Advantages of Sending in the Email Body

On the other hand, sending your cover letter and CV in the email body has its own set of benefits. This method is preferred by some hiring managers because it allows for a more seamless and integrated application process. However, it is essential to ensure that your cover letter and CV look professional and are easy to read. Formatting issues, such as large paragraphs, fonts, or images, can detract from the professionalism of your application. It is recommended to use a simple, clean format and avoid overly stylized text to ensure that your email is easily readable.

Legal Considerations and Best Practices

It is important to understand the legal aspects of sending cover letters and CVs via email. While email is generally a legal and accepted method of communication, there are certain legal considerations to keep in mind. For instance, employers may have specific requirements regarding the handling of sensitive personal information, such as your past employment history or personal details. It is recommended to review the relevant privacy policies and guidelines of the company to ensure compliance.

Conclusion

In summary, whether you send your cover letter and CV as an email attachment or in the body of the email depends on the specific preferences of the hiring company. Checking their job application guidelines is crucial to ensure that your application is received and evaluated in the best possible way. By adhering to the employer's guidelines and using appropriate formats, you can increase your chances of securing an interview and landing your dream job.

Key Takeaways

Check the company's job application guidelines to determine the best method of submission. Email attachments can be a preferred method due to professionalism and ease of submission. Including cover letters and CVs in the email body can be preferred for a seamless integration, but ensure clean and professional formatting. Adhere to legal and privacy guidelines to maintain professionalism throughout the application process.

Additional Resources

For more detailed information on job application processes and formatting tips, you can refer to resources such as Glassdoor's Guide and The Balance Careers Guide.