Crafting an Effective Follow-Up Letter for a Job Application

Introduction to Job Application Follow-Ups

Writing a follow-up letter for a job application is a strategic step in your job search. It can help keep your application fresh in the minds of hiring managers and demonstrate your continued interest in the position. This comprehensive guide will walk you through the structure and key elements of a well-crafted follow-up letter.

Structure of a Follow-Up Letter

Subject Line if Sending via Email

In an email, include a clear and concise subject line such as:

Follow-Up on Job Application: [Your Name] - [Job Title]

Salutation

Address the hiring manager by name if possible. A personalized salutation can make a significant difference:

Dear [Hiring Manager’s Name],

Opening Paragraph

In the opening paragraph, express your appreciation for the opportunity to apply and mention the position you applied for. For example:

I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position I submitted on [Submission Date].

Body Paragraph

The body paragraph should reiterate your interest in the position and briefly highlight your qualifications or relevant experience. Consider the following example:

I am very enthusiastic about the opportunity to join [Company Name] and contribute to [specific project or value related to the company]. My experience in [specific skills or experience] aligns well with the requirements of the role.

Closing Paragraph

In the closing paragraph, politely inquire about the status of your application and express your eagerness to discuss your candidacy further. Here is an example:

I would appreciate any updates you might have regarding my application status. I am looking forward to the possibility of discussing how I can contribute to your team.

Closing

End with a polite closing and thank them for their time and consideration. Use the following example:

Thank you for your time and consideration. I hope to hear from you soon.

Signature

Sign off with your name and contact information. Use the following example:

Best regards,
Jane Doe
[Your Phone Number]
[Your Email Address]

Example Follow-Up Letter

Subject: Follow-Up on Job Application: Jane Doe - Marketing Coordinator

Salutation: Dear [Hiring Manager’s Name],

Opening Paragraph:

I hope this message finds you well. I wanted to follow up regarding my application for the Marketing Coordinator position I submitted on July 20, 2023.

Body Paragraph:

I am very enthusiastic about the opportunity to join XYZ Company and contribute to your innovative marketing strategies. My experience in digital marketing and content creation aligns well with the requirements of the role and I am excited about the possibility of bringing my skills to your team.

Closing Paragraph:

I would appreciate any updates you might have regarding my application status. I am looking forward to the possibility of discussing how I can contribute to your team.

Closing:

Thank you for your time and consideration. I hope to hear from you soon.

Best regards,
Jane Doe
[Your Phone Number]
[Your Email Address]

Tips for Writing a Professional Follow-Up Letter

Timing

Send your follow-up letter about one to two weeks after your initial application. This shows that you are punctual and patient.

Tone

Keep the tone professional and polite. Your letter should reflect a genuine interest in the position and respect for the hiring process.

Keep it conciseideally one page or a brief email. Conciseness ensures that your letter remains focused and easy to read.

Proofread

Ensure there are no typos or grammatical errors. A clean and well-crafted letter speaks volumes about your attention to detail and professionalism.

This approach will help you create a professional follow-up letter that reinforces your candidacy and keeps you on the employers radar.