How to Effectively Email Your Resume and Cover Letter

Emailing a resume and cover letter has become an essential part of the modern job application process. With the right approach, you can increase your chances of standing out. Here are the steps to follow to ensure your application is polished and professional:

Steps to Email a Resume and Cover Letter

Craft a professional email subject line that includes the job title and your name such as “[Job Title] Application - [Your Name]”. In the email body, briefly introduce yourself and state the position you are applying for. Express your enthusiasm for the role and company. Attach your resume and cover letter as PDF files. Avoid sending them in the body of the email as the formatting may not come through properly. Thank the recipient for their consideration and include your full name and contact information at the end of the email. Proofread the email carefully before sending to ensure there are no typos or errors.

Additional Tips for Electronic Application

When sending a cover letter and resume electronically, it is crucial to follow the employer’s instructions for format and submission method. Typically, you will attach both documents as PDFs or Word documents to an email or online application portal. Here are some additional tips:

Ensure your filenames are clear and professional. Include your name and document type, like “Heather_Hamilton_resume.pdf”. Submit your resume as a Microsoft Word document unless the company specifically requests a PDF. Word documents work better with applicant tracking systems. Before sending, check that your emails and attachments are free of any errors or typos. When naming your documents, include your own name to help the recipient easily identify your application.

Employer-Specific Guidelines

Employers often provide specific guidelines for job applications. It is important to follow these instructions to ensure that your application is not overlooked. Here are some key points to consider:

Follow the employer’s instructions for format and submission method. Attach your documents to an email or online application portal as specified. Read the job description carefully to ensure your resume and cover letter highlight your relevant skills and experiences. Even if a company states they won't read cover letters, include one if it aligns with their requirements and you feel most comfortable including it. Bring a couple of extra copies of your resume to the interview if requested.

Pitfalls to Avoid

When sending your application electronically, be aware of common pitfalls:

Do not print out your resume as part of the application process. However, bring extra copies to the interview if needed. Avoid typing your name in the same way as the document title. Use unique identifiers like “Heather_Hamilton_resume.pdf”. If the job listing does not specify a preferred file format, send your resume as a Word document unless asked for a PDF.

By following these guidelines, you can present yourself in the best possible light to potential employers. Remember, the key is to keep your email concise, polished, and focused on highlighting your fit for the specific job opening.

Need more help? Let me know if you have any additional questions or require clarification on any of these steps!