Transferring Vouchers Between Companies in Tally: A Comprehensive Guide

Sometimes, business needs require the transfer of vouchers from one company to another. This guide provides a step-by-step process for transferring vouchers in Tally, a popular accounting software. Understanding how to do this will help ensure smooth financial transactions and accurate record-keeping.

Understanding the Prerequisites

Before diving into the process of transferring vouchers, it is important to understand the basics of working with vouchers in Tally. A voucher in Tally is a document that records a particular transaction in your accounting system. It can represent any financial activity, such as payments, receipts, journal entries, etc.

If you need to transfer a voucher from one company to another within the same Tally software, it is crucial that you are familiar with the different companies within your Tally setup. Each company can have its own set of vouchers and accounts, making it essential to know which company holds the voucher you wish to transfer.

Step-by-Step Guide to Transferring Vouchers

Preparing to Alter Voucher Details

The first step in transferring a voucher from one company to another is opening it in alteration mode. This can be done by following these steps:

Find the specific voucher you wish to alter from the Tally database or the voucher list. Double-click on the voucher to open it. This will take you to the voucher detail screen where you can make amendments or perform the alteration. Switch to alteration mode. This can be identified by looking for a Toggle Edit button, typically represented by a pencil icon. Click on it to enable alterations to the voucher.

Selecting the Destination Company

Once the voucher is in alteration mode, the next step is to set the destination company where the voucher needs to be transferred:

With the voucher in alteration mode, press the F3 key. This will bring up a Select Company dialog box. The dialog box will list all the companies that are configured in your Tally software. Select the company where you want to transfer the voucher. Pressing Enter or clicking on the selected company will apply the changes and transfer the voucher to the chosen company.

Note that in some versions of Tally, you may need to manually select the destination company before making any alteration, as the system may not automatically transfer the voucher.

Copying the Voucher

After setting the destination company, the next step is to copy the voucher to the new company:

After selecting the destination company, press the Ctrl A keys together on your keyboard. This command copies the currently altered voucher to the new company. The voucher will now be present in the new company's accounting system.

It is important to verify that the copied voucher appears correctly in the new company's system to ensure that the transfer has been successful.

Conclusion

Transferring vouchers between companies in Tally is a useful feature for businesses that have multiple companies or want to consolidate their accounting information. By following the steps outlined in this guide, you can ensure the accurate and seamless transfer of vouchers, enhancing your overall financial management in Tally.

Related Keywords

Tally Voucher transfer Company alteration

Note: While Tally is a powerful accounting software, it requires proper setup and regular updates to ensure optimal performance. Always refer to the official documentation or seek professional help if you are unsure about any steps.