What to Do If You Accidentally Submit More Hours Than You Worked: A Comprehensive Guide

Accidentally submitting more hours than you actually worked can lead to several complications, including potential payroll discrepancies and damage to your professional reputation. This guide will walk you through the necessary steps to address this situation.

Contents

Notify Your Supervisor or Manager Correct the Timesheet Document the Error Follow Company Policy Learn from the Experience Consequences of Inaction Daily Labor Hour Reporting

Notify Your Supervisor or Manager

Once you realize the mistake, it is crucial to notify your supervisor or manager as soon as possible. Translucence is key in these situations, and your supervisor can provide guidance on the appropriate steps to take. Open communication can help mitigate any potential issues and maintain a positive working relationship.

Correct the Timesheet

The next step is to correct the timesheet. The process will vary depending on your company's policies. Some businesses have a specific procedure for amending timesheets, while others may allow you to make changes directly. It is essential to follow your organization's procedures to ensure the mistake is corrected properly.

Document the Error

While making corrections, always document the error and record your communication about it. This documentation can be invaluable if any questions arise in the future. Keeping a detailed record will demonstrate your honesty and commitment to accuracy in the workplace.

Follow Company Policy

Each company has its own procedures for handling timesheet errors. Make sure to follow your organization's guidelines to ensure the mistake is addressed correctly. Adhering to company policy demonstrates professionalism and integrity.

Learn from the Experience

To avoid similar issues in the future, take the opportunity to double-check your hours and dates before submitting your timesheet. This practice will help you maintain accuracy and reliability in your work.

Consequences of Inaction

It is essential to address any timesheet errors promptly. If you do not notify your supervisor, you risk being paid for hours you did not work. This action could lead to payroll discrepancies and financial inaccuracies for your employer. Moreover, acting dishonestly can damage your professional reputation and potentially result in disciplinary action, such as termination of employment.

Daily Labor Hour Reporting

Reporting labor hours should be completed as they are performed or the following day if access to the reporting portal, computer, or timesheet is limited. Businesses that do not flag or counsel employees for delinquent reporting are prone to erroneous time reporting. Software exists that alerts both employees and management of delinquent daily time reporting. Employees who travel or work at remote sites may find it challenging to complete daily timesheets regularly. If your supervisor approves your labor report, they can work with you to correct the mistake.

For employees who are paid bi-weekly and receive a "flat" rate for overtime, correcting a manhour report during the same two-week period is easier to address. It is crucial to report, make necessary corrections, and discipline yourself to improve your reporting practices in the future.